Benefits of Custom Fields in Recruitment Automation Software

Every organization has unique requirements and specific data points they need to track or analyze. 

Custom fields allow users to define and capture data that is relevant to their specific workflows and processes. This tailored approach ensures that the automation software can accommodate diverse business needs. 

Business processes evolve over time, and new data requirements may emerge as a result. Custom fields provide flexibility by allowing users to adapt the automation software to changing business needs without requiring significant modifications or custom development.

They are equally important in Recruitment Automation Software or an Applicant Tracking System (ATS)

For instance, Custom fields empower recruiters to create tailored screening and filtering criteria based on specific candidate attributes. Recruiters can also create custom fields to streamline Recruitment workflows such as Interview Feedback, Offer Management, and Onboarding. 

This customization streamlines the recruitment process without having to do any workarounds or compromise the information flow.

Support for various data types in Custom Fields

Custom fields of various data types are essential to support different types of inputs and ensure flexibility and versatility within a system. Different types of information require different data formats for accurate representation and storage. For example, text fields are suitable for capturing free-form text such as comments or descriptions, while numeric fields are appropriate for recording numerical data like quantities or amounts. By offering a range of data types for custom fields, Customers can effectively capture diverse information and meet their specific data management needs.

Custom fields for various entities within a software application

Different entities, such as users, customers, products, and transactions, have distinct data attributes relevant to their functions. Supporting custom fields allows organizations to capture entity-specific information efficiently. 

For example, in project management software, custom fields for tasks might include priority, due date, and assigned team member. 

Similarly, in an ATS, Custom fields for candidates might include a specific Identification Number, certain Certifications, questions pertaining to Company Culture Fit, or Screenshots of an online Interview.

Search and Filters based on Custom Fields

Filters on custom fields are crucial for maximizing the utility of custom data within software applications. Filters enable users to narrow down and focus on specific subsets of data based on custom field values. 

This functionality enhances data visibility and accessibility, allowing users to quickly locate relevant information within large datasets. For example, in an ATS, users can filter contacts based on custom fields such as Certifications, Remote Work, etc to shortlist specific candidates.

Custom Fields on the Career Site

Custom Fields on the Career Site

In an Applicant Tracking System (ATS), facilitating candidate interaction is crucial for enhancing the recruitment experience and streamlining the hiring process. That’s why it’s important to enable input from candidates for certain custom fields or present them on the Apply Page of the Career Site. 

Custom fields tailored to specific job requirements or organizational needs allow candidates to provide information that goes beyond standard resume content, personalize their application, and showcase their qualifications effectively. For instance, candidates may be asked to input additional details related to their language proficiency, certifications, or relevant experience, which can help recruiters better assess candidate suitability.

Limitation on Number of Custom Fields

Lastly, while there could be a cap on custom fields, it’s crucial that the limit isn’t overly restrictive. Moreover, users should have the ability to remove unused custom fields, enabling better utilization within the limit, albeit with certain restrictions if a field is already in active use.


In conclusion, custom fields play a crucial role in enabling organizations to tailor automation software to their unique requirements.

Klimb, a Recruiting Automation & Engagement Software, facilitates custom fields across different entities including Candidates, Offers, Interviews, and Onboarding, among others. We provide approximately 50 custom fields for each entity, with the option to expand if required.