Pet Pooja Automates Complex Salary Structures and Offer Letter Generation
The Challenge
The Outcome
PetPooja faced significant hurdles in offer letter generation due to the intricate calculations involved in salary structures in India. Compliance requirements for various roles, especially junior positions, added to the complexity. With high volumes of new hires and employee churn, automating this process became crucial to maintain accuracy and efficiency.
By implementing Klimb’s solution, PetPooja successfully automated the generation of offer letters, including detailed salary structures, ensuring compliance and reducing errors. In turn enhancing candidate experience and boosting recruiter productivity.
About Company
- Industry: Food and Beverage, Restaurant Software
- Company Size: Mid-sized
- Headquarters: Ahmedabad, India
- Website: PetPooja
PetPooja is a leading cloud-based restaurant management platform empowering businesses to streamline operations and drive growth. With a proven track record of success and a vast clientele, PetPooja offers a comprehensive suite of tools designed to optimise every aspect of restaurant management, from billing and inventory to online ordering and beyond.
Seamless Salary Structure Generation
The intricate salary breakdowns involving basic pay, allowances (House Rent Allowance, Leave Travel Allowance), company contributions and deductions (Provident Fund, Employees State Insurance, Professional Tax, National Pension Scheme), and statutory bonuses were automated which ensured accuracy, efficiency, and compliance. However, with a simple input of the monthly gross salary, Klimb generated detailed salary structures, considering various employee roles, salary levels, and applicable compliances. This automation not only saved time but also eliminated human errors.
Comprehensive Automated Offer Letter Generation
The entire workflow for offer letter generation was automated. Dynamic content for offer letters and email templates included fields and conditional text based on departments and roles. Internal approvals ensured offers were reviewed and approved before being sent out, and candidates could accept offers online, streamlining the process and enhancing candidate experience. This comprehensive automated offer letter generation covered all aspects of the offer process, from generation to acceptance, providing a seamless experience for both recruiters and candidates.
Rapid Deployment and Iteration
The solution was delivered in a remarkably short timeline of 4 weeks. A fully functional version was ready within 2 weeks, and based on feedback, the solution was refined to perfect all calculations within an additional 2 weeks. This rapid deployment allowed PetPooja to start using the system with minimal delay, ensuring they could manage their high-volume hiring efficiently.
Conclusion
With Klimb’s solution, PetPooja fully automated offer letter generation and online acceptance process, resulting in:
- Improved Candidate Experience: The streamlined and efficient offer process led to a better experience for candidates.
- Elimination of Errors: Accurate and compliant salary calculations ensured no errors in the offer letters.
- Enhanced Recruiter Productivity: Recruiters could focus on strategic tasks rather than manual offer generation, significantly boosting productivity.
In conclusion, this case study demonstrates how advanced automated offer letter generation can address specific recruitment challenges, providing valuable insights for other organisations facing similar issues. The solution fit seamlessly into PetPooja’s overall recruiting automation system and can be integrated with other Applicant Tracking Systems (ATS) as a standalone module, offering flexibility and scalability for future needs.